Onboarding software: I-9, talent acquisition and mobile app
HR Cloud's onboarding software just got an AI upgrade. Onboard now reaches new hires via SMS before Day 1, no app, no login, delivering I-9 collection, E-Verify, W4, Direct Deposit forms, compliance acknowledgments, and OSHA sign-offs directly to their phone. From Day 1 onward, an AI assistant guides new hires step by step, answers their questions in real time through a built-in knowledge base, and can take...
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HR Cloud's onboarding software just got an AI upgrade. Onboard now reaches new hires via SMS before Day 1, no app, no login, delivering I-9 collection, E-Verify, W4, Direct Deposit forms, compliance acknowledgments, and OSHA sign-offs directly to their phone. From Day 1 onward, an AI assistant guides new hires step by step, answers their questions in real time through a built-in knowledge base, and can take action automatically, creating records and launching checklists so HR doesn't have to. Built for multi-location teams, with workflows that adapt by role, department, and location. Kiosk mode is still available for remote teams or high-volume hiring. Onboard integrates seamlessly with HR Cloud's Talent Suite, including recruitment tools, performance management, and workforce engagement solutions, for a unified talent management framework.
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Features and Benefits
Smart Onboarding: Adapt forms to your industry.
Quickly create custom forms tailored to your specific industry needs. Upload welcome messages, handbooks, department-specific information, HR documents, and fillable e-forms, ensuring new employees have everything at their fingertips. This allows you to design intuitive, fillable forms accessible on any device.
Smooth sailing with self-service onboarding.
Automated introduction emails, easy-fill forms, and paperless e-signatures facilitate a quick and easy onboarding experience for new hires. International employees can access forms, complete paperwork, and submit tasks remotely before their first day. Start onboarding with just an email or phone number, allowing new hires to manage their profiles through self-service.
Impress and engage new hires before their first day.
New hires start engaging before Day 1, reached directly via SMS, no portal login required. Instead of losing momentum in an inbox they won't check, they get next steps on the phone they already use, cutting one of the biggest causes of early disengagement.
Automation makes the onboarding process easier—for everyone.
Automate all key onboarding workflows with a one-time setup that simplifies the hiring process for HR, managers, and new hires. Save time and effort, creating a smoother experience for everyone.
Fast, easy payroll integration.
HR Cloud Onboard integrates directly with ADP Workforce Now®, providing key benefits such as:
- Saves time by automating data entry across systems.
- Reduces errors by ensuring accurate, up-to-date information.
- Automatically syncs employee data in both systems, keeping everything current.
- Ensures all teams work with the correct information at all times.
Personalized onboarding to reflect your company culture.
Design a seamless, branded onboarding experience by customizing your logo, colors, and fonts. Share tailored welcome messages, training, and resources that reflect your company culture. Adapt checklists based on employee positions, ensuring new hires receive relevant and culture-driven onboarding.
Never miss a step with automated progress tracking.
Create customized checklists to automate the entire onboarding process, including pre-hire checklists, dynamic tasks, notifications, deadlines, and assigned roles and responsibilities. This ensures that your team can effectively manage tasks and complete the onboarding process on time.
Help make compliance for I-9 and E-Verify easier.
Onboard simplifies compliance tasks like I-9 and E-Verify. New hires can sign, save, and submit forms electronically from any device. HR or IT can set recurring tasks and compliance alerts, tracking due dates and overdue items. Automate workflows for W-2 and 1099 employees with seamless payroll integration, ensuring compliance across the employee lifecycle.
Customize new hire forms and hiring packages.
Provide new hire forms and information tailored to each employee's position, location, and job title. Handle different hiring packages and documentation, including offer letters, salary letters, NDAs, and non-compete agreements.
Insights at your fingertips with real-time reporting.
Access real-time reports and analytics on onboarding progress, compliance metrics, tasks, and employee performance. Customize reports to focus on the data that matters most to your organization. Use these insights to optimize processes and enhance the overall employee experience with clear data visualizations.
Give your HR Team its time back.
An AI assistant guides new hires through onboarding automatically, answering their questions and handling routine tasks, so your team spends less time chasing paperwork and repeating answers, and more time on the parts of onboarding that need a human.
Commitment to Responsible AI
Together with ADP Marketplace, our company is committed to the responsible use of AI. When incorporating AI into our product(s), we have agreed to comply with ADP Marketplace’s AI principles focused on human oversight, monitoring, privacy, explainability, transparency, and mitigating bias. Learn more here.
The services are provided by an independent third party and not provided by ADP and ADP is not responsible for such third party’s products or services. ADP receives a commission if you make a purchase from a listing.
