MedTrainer for ADP Workforce Now®

Healthcare compliance solved
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Healthcare compliance solved

A powerful, innovative and affordable solution that encompasses all the tools you need to streamline management processes and simplify compliance. Let MedTrainer create efficiencies while staying budget conscious! MedTrainer provides training and compliance services in many different industries. MedTrainer provides streamlined & intuitive platform for managing compliance.

Features and Benefits


No more coordinating lengthy training sessions between work schedules! MedTrainer allows staff to complete trainings individually or in a group, all they require is an internet connection and a personal computer or tablet to get started! MedTrainer’s library has over 150 course topics. Including topics in OSHA, HIPAA, CMS, Human Resources, continuing education requirements for medical personnel and providers and even non-mandatory skill building courses. When it comes to healthcare education we have you covered! Compliance content is updated frequently, and we inform you of any regulatory changes within the industry. With MedTrainer you can be sure to Be up-to-date with ever changing healthcare requirements.


Everything in one place, managed from one online portal Go paperless, with the confidence of printing documents at any time Automatic tracking & reminders for everything from training to contracts Dashboards allow you to manage ALL staff trainings from one place Dedicated account managers to help with setup & heavy lifting

World Class Training

Visually appealing and immersive courseware by MedTrainer better ensures participation by your staff. Our expanding library of Federal and State courses ensure you get the most accurate guidance for your office location. Many courses are also available in Spanish.

SDS Management

Working with hazardous products requires that safety data sheets be accessible and available to employees working with these products at all times. Taking the paper out of your Safety Data Sheet management allows for easy access, at any time, by multiple users. Employees can login and quickly search their SDS binder for the product SDS sheet. Run reports on which products are in your binder, add new products from our ever growing library, or upload your own documents directly to your binder.

Policies & Procedures

MedTrainer makes it simple to assign policies and procedures to staff. Whether all staff needs to have access to certain policies, or some staff need policies that others don’t, MedTrainer makes it simple to assign policies to all staff, specific departments, or employees with certain positions. With the option to have signatures on policies, you can line up the signature field with your document for precise placement of signature and date. Employees will be asked to digitally sign and acknowledge that they have read and accepted the policy. From there, you can track, remind, and access the signed policies with dates for employees in the “Assignment Status” of the policy. Employees will have access to all assigned policies on their student dashboard whenever they login, they can download and print the policies from their MedTrainer account, or simply review them within the system.

Incident Reporting & Safety Plans

Incident reports can now be filed online ensuring employee privacy. With the ability to escalate directly to managers and supervisors within the system, there is no longer a need for routing incident reports through inter-office mail. Safety plans can quickly and easily be uploaded or created and assigned within the system using MedTrainer’s safety plan templates.

Contract Management

The contract management module allows for complete document storage, automated reminders, contact storage, and more. Admins can upload the contracts, then indicate specific contract information such as points of contacts, supporting documentation, and expiration or renewal dates. You never have to worry about misplacing a contract or missing an expiration date again.

Equipment Maintenance Logs

Easily register equipment in MedTrainer’s Equipment Lifecycle management module. Input specific equipment information, including equipment manuals, manufacturer information, and equipment contacts. Plus, you can indicate maintenance timelines and setup automatic reminders, as well as register internal and external staff as certified users for each piece of equipment.

Credential Management

Tracking employee credentials has never been easier. Send employee credentials to our support team, upload them for your employees, or have employees upload them themselves. The credentialing management tool can be used to track licensing, credentials, and employee certifications' expiration status. With the expiration date tool, employees and admins will automatically receive reminder notifications when it’s time to update specific credentials, ensuring up to date certifications are properly handled. Admins can run reports of all uploaded credentials so you can track all employee certifications expiration status with the click of a button. The credentialing management tool can be used to track licensing, credentials, and employee certifications' expiration status.

Compliance Toolkits

With our OSHA toolkit and HIPAA toolkits, you can generate required OSHA forms, including the OSHA 300 and 300-A forms for work related injury and illnesses. Fill out an OSHA inspection form within the system to prepare for your next audit. Generate HIPAA compliance agreements between your organization and your employees, and create Business Associate Agreements using our template all within the Compliance toolkit.

Self Enrollment

MedTrainer’s self-enrollment feature allows for employees to self-enroll in courses. Rather than having administrators assign the courses, employees can browse through the course library and assign themselves any courses they would like to take. As an admin, you can decide which courses you want employees to have the option to self-enroll in.

Virtual Compliance Support

MedTrainer’s support team can be reached by chat, phone, or email. Employees can submit questions from within the system as you’re taking a course. Our support team can be reached 7 days a week, and support is available after business hours as well, so employees will never be without access or assistance in completing assignments.


MedTrainer eliminated the need of printing and filing certificates. Each course, policy and safety plan that you assign to users within the MedTrainer site generates a unique certificate complete with employee name, course title, completion date, and continuing education units, if applicable. Employees can always access their own certificates, and administrators can pull certificates of any employees within their assigned location.


Tracking employee completion and progress on courses, policies, and safety plans has never been simpler using MedTrainer. Admins can run reports in excel or pdf format on virtually any information that is loaded into the MedTrainer system.
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