Simplify expense reporting without sacrificing control
No matter where your employees travel or what they buy, DATABASICS expense management software gives mid-size to enterprise organizations the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.
No matter where your employees travel or what they buy, DATABASICS expense management software gives mid-size to enterprise organizations the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.
Features and Benefits
Easy Expense Data Entry
The easiest entry is the entry you don’t have to do. Through automatic transaction feeds and powerful defaults, DATABASICS Expense keeps user entry to the bare minimum. Whatever device you are using, our solution is easy, simple, and fast.
Workflow and Policy Enforcement
With the power and flexibility of DATABASICS Expense approval workflow and compliance rules, you can specify exactly how you want the system to work. Imagine!
Payment and Reimbursement
Reimburse your employees in less than two days, and choose how to do it. Our streamlined solution offers ACH direct deposit, paycheck, direct to credit card, or paper check reimbursement options.
Receipt and Audit
Take a picture of your receipts. Fax them, scan them or directly attach them—digitizing and managing your receipts couldn’t be easier. Do you do internal audits? DATABASICS Expense offers full audit capabilities.
Reporting and Analytics
Whether you’re an executive, administrator, or manager, gain instant insight into your processes — credit card reconciliation, vendor spend, departmental reports, rules compliance and more.
Implementation and Support
Your dedicated professional services team is with you from system setup through implementation and after. You’re always working with someone you know and more importantly, someone who knows
OCR and Express Reporting Options
Our next generation capability provides EXPRESS reporting options to save you even more time. Use OCR to read receipts & auto-fill report fields for a faster, automated reporting process.
Mileage Reimbursement
Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent.
Integrated Timesheets
Unify Time and Expense in a single solution to eliminate redundancies, reconciliations, confusion and error. Gain insights from reporting that span the breadth of employee activity and spend.
P-Card Management
Gain control over your P-Card program with the same power and ease of use that you have with DATABASICS’ solution for employee expense reporting.
Business Rule Enforcement
Maintain alignment with your company’s rules, processes and standards.
Reporting and Analytics
Use standard reports to provide immediate access to key expense reporting information, or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.
Travel Integration
Pre-fill DATABASICS Expense with travel transactions and minimize inaccuracy and entry effort. Our flexible options accommodate the major sources of transactions like booking tools, travel agencies, credit cards and p-cards.
Per Diem Management
The DATABASICS Expense per diem engine enables customers to manage the most complex per diem rules whether defined by statue or negotiated with unions or work councils.
Time Tracking Integration
Boost the power of Expense by integrating it with our Time sheet solution, DATABASICS Time. With our unifed Employee Reporting platform, users have a single look and feel for their two major administrative tasks. They also have a single set of codes to work with and none of the synchronization issues you find with cross-vendor systems.
Automated Accounting Integration
Link your accounting solutions directly to DATABASICS Expense. Our bi-directional integration means your data is always current and where it needs to be with no missing details. We integrate with all major ERP, HRIS, payroll, and CRM systems.
Reporting and Analytics
Use standard reports to provide immediate access to key expense reporting information, or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.
OCR Receipt Scanning
Our optical character recognition reads receipt images (even hotel folios), making it possible to build reports with minimal manual effort and aggravation.
Project and Cost Allocation Tracking
Maintain control over project, grant or activity-related employee expenses.imple and intuitive.
The services are provided by an independent third party and not provided by ADP and ADP is not responsible for such third party’s products or services.
