DATABASICS Expense

Setting The Standard For Employee Reporting

Setting The Standard For Employee Reporting

DATABASICS Expense delivers on the demanding requirements for mid-market to enterprise companies while minimizing employees’ effort. Plus, this innovative software is cloud-based and allows employees to use their own devices to file or approve an expense reports. The result is an end to frustration, unnecessary costs, and opaque processes.

Features and Benefits

Easy Expense Data Entry

Through automatic transaction feeds and powerful defaults, DATABASICS Expense keeps user entry to the bare minimum. Users bring their own devices for a simpler, easier experience.

Workflow and Policy Enforcement

The flexibility to input your policies is essential. Define your organization’s unique approval workflow and compliance rules to fit your business operations.

Payment and Reimbursement

Reimburse your employees in less than two days and choose how to do it. Our streamlined solution offers ACH direct deposit, paycheck, direct to credit card, or paper check reimbursement options.

Receipt and Audit

Users can file their expense reports their own way: take a picture of receipts, fax them, scan them, or directly attach them to the report. Digitizing and managing your receipts couldn’t be easier.

Reporting and Analytics

Whether you’re an executive, administrator, or manager, gain instant insight into your processes with credit card reconciliation, vendor spend, departmental reports, rules compliance, and more.

Implementation and Support

The award-winning DATABASICS team becomes your dedicated support team, with you from configuration through implementation and after. You’re always working with someone who knows how your business operates.

OCR & Express Reporting Options

We use the most innovative technology available for expense reporting to provide express reporting options that save you even more time. Let the system read receipts and auto-fill report fields for a faster, automated reporting process.

Mileage Reimbursement

Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent.

Time Tracking Integration

Boost the power of Expense by integrating it with our Time sheet solution, DATABASICS Time. Users will enjoy a single-system experience that combines their essential reporting functions.

Per Diem Management

The unique per diem engine ensures that the complex process of per diem management is easier than ever, no matter the complexity of your requirements.

Reporting and Analytics

Get the information you need to make the tough decisions with essential analytics reporting. Even the least tech-savvy users will appreciate the visual reports provided by our system.

P-Card Management

P-Cards are great way to streamline the purchasing process. Still, new processes require management, which can be intimidating and complex. DATABASICS provides more functionality and yet simplifies P-Card management.

Time Tracking Integration

Boost the power of Expense by integrating it with our Time sheet solution, DATABASICS Time. With our unified Employee Reporting platform, users have a single look and feel for their two major administrative tasks. They also have a single set of codes to work with and none of the synchronization issues you find with cross-vendor systems. A centralized employee reporting hub simplifies your current complex systems and unifies your major systems. Take advantage of seamless experience that combines the power of Time & Expense.

Travel Integration

Pre-fill DATABASICS Expense with travel transactions and minimize inaccuracy and entry effort. Our flexible options accommodate the major sources of transactions like booking tools, travel agencies, credit cards, and P-Cards. Take advantage of the flexibility to combine your essential functions into one system. Open bi-directional integrations means powering up your current system to take you into the future.

Automated Accounting Integration

Link your accounting solutions directly to DATABASICS Expense. Our bi-directional integration means your data is always current and where it needs to be with no missing details. We integrate with all major ERP, HRIS, payroll, and CRM systems. Get a seamless single-expense employee reporting hub that brings together all your major systems. From your current system and into the future, DATABASICS integration capabilities provides a future-proof partnership.

P-Card Management

P-Cards are great way to streamline the purchasing process. Still, new processes require new controls. To put in place an effective, auditable control environment for P-Cards is a challenge. The card issuer may provide software, but for many organizations this software doesn’t go far enough. DATABASICS P-Card Management empowers organization to take advantage of the efficiencies of P-Cards while maintaining full oversight.

Easy Expense Data Entry

The easiest entry is one you don’t have to do. Through automatic online transaction feeds & powerful defaults, DATABASICS Expense keeps user entry to a minimum. Easy, simple, and fast on any device.

Workflow & Policy Enforcement

With the power and flexibility of DATABASICS Expense approval workflow and compliance rules, you can specify exactly how you want the system to work. Imagine!

Payment & Reimbursement

Take the next step and after their reports are approved, reimburse your employees using best-of-breed expense reporting software with the ACH payment option. It’s fast, secure and accurate.

Project Tracking

Control projects, and their resources, of any size – from the simplest to the most complex. Because the depth of work varies from project to project, so does the drill-down ability of DATABASICS Time and Expense.

Per Diem Management

The DATABASICS Expense per diem engine enables customers to manage the most complex per diem rules whether defined by statue or negotiated with unions or work councils.

Supporting Global Requirements

DATABASICS Time & Expense has the flexibility to accommodate the full range of global requirements. The web-based DATABASICS employee platform supports international laws, taxes, languages, currencies, standards, business processes, policies, and integrations.

Mileage Reimbursement

Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent.

Receipt Capture & Management

Simply take a photo of your receipts and DATABASICS Receipt EXPRESS automatically creates an expense report for you. It’s that easy! And with EXPRESS reporting options you can save even more time by simply faxing, scanning or directly attaching receipts to a report—receipt management couldn’t be easier.

Reporting & Analytics

Whether you’re an executive, administrator, or manager, gain instant insight into your processes — credit card reconciliation, vendor spend, departmental reports, rules compliance and more.

Mobile App

From Apples to Androids, DATABASICS mobile apps let you submit and manage expenses, timesheets, and invoices from anywhere, at anytime.

Expense Report Audit

Empower auditors to review expense reports quickly and easily. Reports can be audited at any time after posting or as a final step prior to posting. Auditors need no special training to use DATABASICS Audit. It’s really that simple and intuitive.
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