Integrated with ADP
Real time integration with ADP Applications, including Workforce Now and Enterprise/Vantage.
Integrated with Workforce Now and Advantage/Enterprise
Integration Type
- 1. Read Data from ADP
2. Bi-Directional Data Exchange
3. Single Sign-On
4. ADP App
Data Sync Frequency
- Real Time with ADP
Data Fields
- Smart OnBoarding sends all New Hire fields to ADP, including Names, Addresses and other personal information. For a specific list, please contact us.
Web Based Application
Smart Onboarding is accessed through a web browser, allowing you to reach New Hires quickly and effectively.
- Each New Hire will have a custom welcome screen.
I9, E-Verify and other required forms
Smart Onboarding comes complete with forms for the I9, E-Verify and other forms required by State and Federal Law. Forms can be presented based on location or work state, removing the guess work from your staff as to what forms a New Hire should work with.
Mobile device view of form
- Smart Onboarding brings all required forms into an automated digital process, including the ability for an e-signature and the ability to archive them for future reference.
Cloud based for ease of deployment and management
Smart Onboarding is managed by a dedicated team of specialists, ensuring you don't have to worry about maintaining the application, instead focusing on bringing on your New Hires.
Cloud based solution
- The cloud-based solution is mobile-enabled, allowing for use from smart phones and tablets—any device from anywhere.
Tailored User Experience
Your organization's logo, theme, color, look and feel of the application is completely configurable, ensuring that your onboarding solution becomes an extension of your organization and New Hires have the best experience with your brand from the beginning of the onboarding process.
Branding and Process
- Smart Onboarding can be tailored to each organization’s unique business process and company structure. The solution can be configured for multi-country, multi industry, multi-lines-of-businesses, multi-language, individual policies, federal and state requirements and much more. Each client can have their own set of requirements based on their particular market. Since Smart Onboarding is completely configurable, conditional criteria can be defined to tailor each user’s experience based on his/her job, organization, geographic location, management level or other variables.
Guided Onboarding Processes
The online guide process ensures that New Hires follow the steps that are required to complete the onboarding process, including the types of data that should be entered. This way when you are reviewing a New Hire's information you can trust the New Hire's details are correct, spending less time sending and chasing corrections. Instead, your staff can focus on bringing on the New Hires effectively and without delay.
Employee onboarding navigation
- The solution guides the user through from initiation to completion. Left-hand navigation can be toggled on/off as needed. This is especially useful for New Hires utilizing mobile devices.
Background Checking and WOTC capabilities
Smart Onboarding incorporates both background checking and Work Opportunity Tax Credit management as part of a complete Onboarding lifecycle.
Work Opportunity Tax Credit Example
- New Hires or Admins can download packets of forms for viewing, reviewing and/or to save and archive.
Security
Smart Onboarding provides state-of-the-art security, whether it’s on-premise or in the cloud. It uses the latest technologies in encryption, two-factor authentication, data masking and much more. Within the application, security is applied based on roles and responsibilities to ensure that each user is performing the job that they need to do, nothing more or less.
Secure log in
- Any field can be obfuscated by role to secure user information.
Pre-Boarding
Smart Onboarding supports the creation of an Applicant in ADP that can be activated once they become an Employee with active Payroll. This allows for Applicants to start the Onboarding process before they start their first day at your Organization.
Direct Deposit collection
Smart Onboarding supports the collecting and sending of Direct Deposit Accounts to ADP – further decreasing the amount of information you have to manually collect.