Attendance Counts for ADP Workforce Now®

Here's how it works

• Attendance Counts captures schedule and punch data from ADP Workforce Now, calculates timecard exceptions, and applies points to incidents based on their type and duration. Your policy might specify that tardy punches up to 10 minutes are worth a half-point, while longer tardies are given a full point. Long meal and early out exceptions might be on a different scale entirely.

• Once the points are applied, they accrue in a tracking period that you specify, and Attendance Counts alerts you when your policy rules are triggered. You might have a rule, for example, which triggers a written counseling when employees reach four points in a rolling 12-month period. Another rule might reward employees achieving 90 days of perfect attendance by dropping a point from their record. You could have other rules that track missed punches or No Call/No Shows, and a further set of rules that only apply to probationary employees.

• Our rule engine continuously processes timecard data and triggers alerts based on your policy. Alerts can be associated with customizable notices that can be printed or emailed right from the software. If you elect to use our integrated “eSignature” feature, the notices can be sent by email or SMS for signature.

• You won’t overlook anything because we will alert you on-screen and by email to any events or status changes that require your attention. A built-in “to do” list ensures you'll know what to do, as well as what you’ve already done. A daily email summary – customized for you based on your “role” in the software – distills the most important information you’ll need that day, so you’ll know what to do, even before you login. And your interactive dashboard in Attendance Counts organizes information in a manner that’s best suited for you.

• You won’t have to poke around or run reports to get key FMLA data; we push important information right up to an FMLA panel on your dashboard. We maintain “watch-lists” for you, so you won’t be surprised by an FMLA event or milestone. You can set up workflow items to track ongoing cases, print official D.O.L. forms, and upload supporting documentation.

• Do you run FMLA concurrently with PTO or workers' compensation? That’s no problem. And if your state has its own variant of FMLA (like OFLA or CFLA), that’s no problem either.

• Once entered, these discretionary work-rule violations are tracked alongside attendance violations. They will appear on-screen and in reports, and will be linked to form letters that can be printed from the software. You can enter public and private memo text, attach documents, and write rules that trigger additional disciplines based on custom events that you control.

• Some of our clients find this feature so useful, they use it to record all sorts of events, like specific training events, drug or alcohol testing, and skills certification. We could set up a panel showing you who’s had forklift training in the past year, create a reminder rule that notifies you who’s due for drug testing, or create a rule that triggers a suspension if an employee has more than two conduct violations in a year. You can set up as many rules as you want, and can even group them into categories to make them easier to find.

• If you use the optional eSignature feature, you can send the notice for signature by email or SMS to the recipients that you specify. You’ll be able to monitor the document as it progresses through the signing process, and access the fully-executed document once all signatures have been collected.

• Attendance Counts goes beyond simply automating your policy. It gives you the ability to drill down and analyze your data. With Attendance Counts, you can identify attendance trends across departments and over time. You can see how much absenteeism is costing your company. You can even compare your company’s absenteeism rates with an industry average. Armed with this information, you can make more informed staffing decisions, focus on particular departments that are under-performing, and fine-tune your attendance policy to maximize productivity.

• You can run individual or group reports, full history reports, summary or detailed reports, incident analysis reports, absenteeism reports, violation reports, FMLA reports, perfect attendance reports and more. All reports can be filtered, grouped and sorted as you wish, run on any timeframe you choose, on any subgroup of employees you choose, printed or emailed, viewed on-screen or exported to pdf or Excel format.