Jobvite

How we use AI

• Built in collaboration with IBM watsonx, Employ’s AI is designed to be transparent, secure, and accountable by default across our hiring suite —JazzHR, Lever, and Jobvite. Every recommendation is explainable, bias is continuously monitored, and governance is always on. That means hiring teams can move faster with confidence, knowing their AI is fair, auditable, and aligned with ethical hiring practices.

Talent Fit Candidate Matching

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  IBM watsonx.governance tracks Employ’s compliance as a software provider, helping ensure for our clients that the AI functions we create are free from bias. When evaluating bias in AI, we use a method similar to the way the EEOC determines if a hiring practice has resulted in an adverse impact. They use an impact ratio of 0.8 when measuring the selection rate of the group in the minority versus selection rate of the group in the majority. We will hold ourselves to a higher standard, ensuring we meet an impact ratio over 0.9. Should our number dip below that, we will be alerted immediately by IBM watsonx.governance and rectify immediately.
• Jobvite’s Talent Fit capability automatically identifies top-matched candidates based on job requirements, providing clear justification for each match. This helps recruiters quickly focus on high-potential applicants, saving time and streamlining the process.
  
  To help prevent and mitigate bias in this tool, in the process of anonymization, we strip out any identifying information, including any data that alludes to race, age, gender or disability status. In addition, the Talent Fit prompt specifically instructs the LLM to disregard any data that alludes to these, in the event that the anonymization were to miss any data that indicates race, age, gender, disability or veteran status.

AI Interview Companion

• AI Interview Companion is an AI assistant that proactively provides interview-related insights with the ability to provide next steps or recommendations based on those insights. This includes guiding interviewers in real time with structured, skill-based questions; auto-generating transcripts and summaries so you can stay focused while AI captures key moments and feedback; and delivers personalized coaching feedback and training for better conversations.

Auto Talent Rediscovery

• Jobvite’s Auto Talent Rediscovery uses AI to automatically scan your existing candidate database and surface qualified, previously engaged talent when similar roles open. The AI analyzes skills, experience, past interactions, and hiring signals to identify strong matches you may have overlooked, then proactively recommends those candidates to recruiters. This helps teams fill roles faster, reduce sourcing costs, and re-engage known talent—while recruiters stay fully in control of who moves forward and why.

ROI Dashboard with AI Recommendations

• Benchmark your recruiting performance against industry standards and get AI-powered recommendations that tell you exactly what to optimize for better results.

Onboarding AI Form Builder

• Build professional forms quickly with the AI Form Builder that eliminates the manual work of creating documents from scratch and helps you generate forms in minutes instead of hours. Just describe the form you want, and the AI will create it instantly.

watsonx.gov Always-On AI Governance

• Every AI innovation we deliver is built with watsonx.governance and backed by IBM’s leadership in responsible technology. That means embedding always-on support, verification, and toolsets across our intelligent hiring platform to ensure fairness, transparency, and audit readiness so you and your team can move forward with confidence.
  
  Our AI is built to enhance human insight and decision-making, not replace it. We empower you to make the final call, because hiring should be human led, every single time. We provide clear communication, transparency, and robust usage practices to reinforce our commitment to responsible and compliant data practices. Hiring is still a human-led strategy, with AI managing the bulk of the workflow.
  
  If you have questions about how Jobvite uses AI, please contact us.

Configurable Workflows

• Create individual workflows based on department, location, role, and more to optimize hiring and onboarding across your enterprise

Video Interviews

• Interview candidates on their schedules from their preferred locations. Effortlessly screen remote workers and show candidates you value their time with our applicant tracking system.

Smart Scheduler

• Use our applicant tracking system to easily locate candidates and quickly send a set of proposed times so everyone can arrive at the best time for their schedule.

Bias Blocker

• Help eliminate bias from the screening process and ensure your commitment to DEI is apparent to candidates.

Talent Fit

• AI instantly analyzes applications and surfaces best-fit candidates based on job requirements, so you don’t waste time sorting through resumes.

Native eSignature

• Sign, seal, and deliver offers and contracts right from within Jobvite without the need for outside integrations.

Dashboards

• Improve KPIs, such as time-to-fill, by drilling into numerous talent acquisition metrics from your dashboards.

CRM

• Centralize a database of both active and passive candidates, allowing for efficient segmentation, targeted outreach, and long-term engagement.

Branded Career Sites

• Create and manage mobile-optimized, branded career sites designed for strong employer branding and positive candidate experiences.

AI-Powered Candidate Matching

• Leverage automation to identify and surface the most relevant candidates, then deliver personalized communications with job alerts and engagement opportunities.

Automated, Personalized Campaigns

• Deploy automated messaging—via email, text, or social media—to alert candidates to suitable opportunities, nurture relationships, and increase conversion rates.

Multi-channel marketing

• Reach candidates on their preferred channels, including career sites, job boards, email, text, and social, to maximize engagement and expedite the hiring process.

Compliance Library

• Access a complete library of pre-built workflows, templates, and tools to support compliance.

Compliance Engine

• Stay current with automatically updated forms that reflect the latest regulatory changes.

AI Form Builder

• Quickly create and send custom documents, cutting creation time from hours to minutes.

New Hire Welcome Experience

• Mobile-first, personalized onboarding keeps your new hires engaged and excited to join your team.

Tax Forms

• End dependence on third-party tax forms with natively supported tax documents.

Integrated I-9 and E-Verify

• Streamline verification processes with fully compliant I-9 forms and direct E-Verify integration that eliminates manual steps.

E-Signature

• Consolidate tools and save money. No need to pay third parties for digital signatures.

Customizable Workflows

• Use pre-built templates or create workflows that fit your exact needs.

Content Management System

• With a built-in content management system, your team has complete control over career site content to easily create compelling pages that are intuitive to use.

Manage Multiple Languages & Brands

• Allow dynamic content to show different audiences targeted content without creating individual pages. Offer multiple languages or brands and easily integrate your branded career site into more than 25 applicant tracking systems.

AI-Powered Recruiting

• Built-in artificial intelligence tracks first-party cookies to create a more personalized experience for job seekers and provide recommendations that will spark engagement.

Social Sharing

• Optimize hiring and onboarding across your enterprise by creating individual workflows based on department, location, role, and more.

Deep Analytics

• Make smarter decisions with in-depth analytics to analyze program effectiveness.

Referral Campaigns

• Drive employee adoption and engagement with campaigns and gamification.

Automate Rewards & Incentive Management

• Remove the manual processes behind employee referrals and ensure every referral is tracked with appropriate incentives and eligibility requirements.

Talent Fit

• Automatically identify top-matched candidates based on job requirements, providing clear justification for each match, and helping recruiters quickly focus on high-potential applicants, saving time and streamlining the hiring process.

Auto Talent Rediscovery

• AI finds candidates already in your CRM who are a good fit for new job openings and automatically sends them invitations to apply based on their background and the role needs.

Streamlined Posting & Search

• Publish postings to 20+ job boards, targeting specific audiences and industries. Pull resumes from multiple databases to create unified candidate profiles.

Omni-Channel Campaigns

• Build recruitment campaigns and interact with candidates across various channels, including email, text, web, and social media.

Automated External Job Board Search

• Search for highly qualified candidates from popular job boards seamlessly using Jobvite.

Strategic Audience Pipeline Builder

• Segment your talent network and automatically funnel candidates into folders for future use.

Auto Distribute & Refresh

• Publish your job postings to over 20 job boards including LinkedIn, Indeed, Glassdoor, and ZipRecruiter, and leverage targeted boards for industries and audiences. Auto-refresh posts to keep open roles at the top of jobseeker feeds.

Optimize Job Board Performance & Streamline Spend

• Stop paying for duplicate job posts and easily analyze top-performing sources. Centrally communicate with external agencies to control costs, optimize job description effectiveness, and eliminate inefficiencies.

Intelligent Messaging

• Jobvite’s Intelligent Messaging feature makes engaging candidates effortless. Make the first touchpoint with instant, real-time career site chatbot interactions.

Text-to-Apply Functionality

• Send pre-screen forms by text and route candidates automatically based on their responses. Jobvite text bots automate screening to find qualified talent even when recruiters are not on the clock.

Career Site Chatbots

• Respond to candidate questions instantly using career site chatbots. Shorten the entire recruiting process at scale, engaging candidates and reducing time-consuming tasks for recruiters.

Targeted Text Campaigns

• Create text campaigns using scheduled, targeted, and sequenced messages that can be sent to multiple candidates simultaneously. Deliver messages directly to candidates for greater engagement.

Streamlined Candidate Screening

• Use keyword bot prescreening to effortlessly route candidates to the best role and hiring funnel based on their responses.

Automated Compliance

• Easily view audit trails and logs of text conversations with candidates. Provide text templates and a library of shareable documents to ensure consistent communication with no dropped conversations.

60+ Standard Reports

• View performance across your entire TA tech stack with Jobvite’s out-of-box standard reports. See everything from the candidate and applicant journey to where candidates are lost in the process.

Custom Reports

• Leverage customized reports and interactive dashboards with real-time data that empowers you to drill deeper into insights and analysis.

Data Exchange

• Access raw recruiting data from Jobvite and integrate with external sources for custom analytics and dashboards in External Business Intelligence Tools.

ROI Dashboard

• Compare your recruiting metrics against industry peers, track key KPIs, and quickly identify trends that drive decisions and prove business impact.

AI Interview Companion

• Conduct faster, fairer interviews. The AI Interview Companion helps reduce bias and make stronger hiring decisions.
• Guide interviewers in real time with structured, skills-based questions to reduce bias.
• Coach and upskill interviewers: Deliver personalized coaching feedback and training for better conversations.
• Enable skills-based hiring: make objective decisions based on real data, not gut feeling.
• Auto-generate transcripts and summaries so you stay focused while AI captures key moments and feedback.

AI Screening Companion

• Accelerate decisions and grow your passive pipeline with assessments and reference checks.
• Detect drop-off signals and re-engage high-potential candidates before it’s too late.
• Deliver automated feedback on candidate fit and suggest next steps with no extra effort required.
• Let AI flag risks and surface insights so you can focus on the right people, faster.
• This built-in assistant helps you screen smarter, connect faster, and reduce costly candidate drop-offs, all while staying more human in your hiring.

AI Sourcing Companion

• Our built-in digital assistant helps you post smarter, target the right talent, and maximize every dollar you spend.
• Rediscover high-fit talent: Tap into past applicants already in your pipeline.
• Boost job visibility: Optimize titles and descriptions for job boards and social.
• Post with performance in mind: only pay when pre-qualified candidates apply.
• Automate job recommendations: AI suggests where and how to post — no guesswork.

Partnership with IBM watsonx

• Employ is partnered with IBM to embed watsonx directly into our products as our always-on AI accountability partner. Watsonx's governance tools provide the transparency and controls needed to ensure your hiring processes remain fair, explainable, and compliant.
• Full transparency: Complete visibility into how AI makes recommendations
• Audit-ready: Built-in auditability for regulators, legal teams and leadership
• 24/7 safeguard and controls: Continuous guardrails that ensure responsible, explainable AI use
• Bias monitoring: Real-time, continuous bias checks across all data