Integration Details
allGeo provides a secure and seamless ADP integration for organizations using ADP Workforce Now®. Employee profiles, schedules, and pay codes are imported from ADP into allGeo, while verified time, overtime, and mileage data are automatically exported back into ADP for payroll processing. This ADP time tracking integration eliminates manual file uploads, reduces duplicate entry, and keeps payroll and field operations continuously aligned.
- Bi-directional data sync with ADP Workforce Now®
- Supports current version of ADP Workforce Now®
- Sync employee data, schedules, and pay codes from ADP
- Export verified time, overtime, breaks, and mileage back to ADP
- Reduce payroll administration effort and manual reconciliation
ADP Applications Integrated
- ADP Workforce Now®
ADP Workforce Now® Essential Time
Integration Type
- 1. Bi-directional data exchange
2. Single Sign-On
3. Buy Now
Application Type
- Data connector and end user
Data Sync Frequency
- Real-time Scheduled – once a day
Data Fields
- The following fields will be sent from allGeo to ADP:
1. Clock-in and clock-out
2. Hours (regular, overtime & double overtime)
3. Mileage - The following fields will be read by allGeo:
1. Worker name
2. Worker phone number
3. Worker ID
4. Job sites
5. Payroll file number
6. Payroll group code
7. Work schedule start & end time
8. Pay code (double overtime & mileage earning code)
9. Organization ID
10. Work assignment ID
Pre-Payroll Processing & Prevailing Wage
allGeo streamlines pre-payroll by validating time and labor data before it reaches ADP. It supports complex wage scenarios such as prevailing wage rules, piece rates, shift differentials, and custom overtime policies while accurately handling multi-day, overnight and split shifts. This reduces payroll errors and minimizes back-and-forth between payroll and operations.
- Automate wage calculations for prevailing wages, piece rates, and shift differentials
- Apply custom overtime rules by role, job, location, or pay cycle
- Support multi-day and overnight shifts without manual adjustment
- Capture time via mobile app, QR codes, crew punches, SMS, or IVR
- Improve labor compliance and certified payroll reporting
- Reduce pre-payroll effort, rework, and payroll errors
Time & Attendance
allGeo modernizes time and attendance systems for mobile and field teams by automating clock-ins and clock-outs using GPS-based location tracking, geofences, and QR codes. It captures total hours for payroll and also tracks labor by job helping teams improve accuracy and accountability across the workday.
- Enforce schedules, breaks, overtime, and attendance rules
- Real-time alerts for missed punches and exceptions
- Flexibility with mobile app, SMS, IVR, and QR-code clock-in options
- Zero-touch clock-in/out using geofences
Mileage & Location Tracking
allGeo automates mileage tracking using GPS breadcrumb tracking. Travel distance is tied to time and location activity, creating accurate, verifiable mileage records that can be exported to ADP for reimbursement or reporting.
- Automatic GPS breadcrumb tracking for mileage capture
- Calculates mileage and travel time with no manual entry
- Mileage available for reimbursement, payroll, or reporting
- Location validation supports accurate field time capture
Mobile Workforce App & Field Data Capture
allGeo’s mobile workforce app enables employees to capture time, location, and job details from the field. Teams can also capture proof of work and compliance documentation using smart forms, photos, signatures, and notes tied to attendance records.
- Custom mobile forms for inspections, checklists, incident reporting, and job completion
- Capture photos, signatures, QR/barcodes, and field notes
- Trigger forms automatically at clock-in/out or job completion
- Tie field activity to time and attendance records
Employee Scheduling & Workforce Coordination
allGeo’s mobile workforce app enables employees to capture time, location, and job details from the field. Teams can also capture proof of work and compliance documentation using smart forms, photos, signatures, and notes tied to attendance records.
- Custom mobile forms for inspections, checklists, incident reporting, and job completion
- Capture photos, signatures, QR/barcodes, and field notes
- Trigger forms automatically at clock-in/out or job completion
- Tie field activity to time and attendance records
EVV Compliance
allGeo supports EVV compliance using GPS-enabled visit verification workflows designed for home care and regulated industries. Visits are verified against location, time, and duration requirements and can be submitted to states or EVV aggregators such as HHAeXchange and Sandata (depending on state requirements). The workflow includes scheduling, exception handling, and mileage calculations to reduce paperwork and improve accuracy.
Attestation & Proof of Work
allGeo strengthens compliance by capturing audit-ready proof of work tied to time, date, location, and duration. Teams can collect mobile attestations, signatures, notes, and photos to document work activity and support regulatory, audit and labor policy requirements before payroll runs.
- Enforce labor rules including meal/rest breaks
- Maintain audit-ready records for payroll and compliance teams
- Collect field data using mobile forms
- Support EVV and proof-of-service workflows
- GPS-verified arrival/departure and work location validation
Labor Compliance
allGeo supports advanced labor compliance by applying prevailing wage rules, union codes, and shift differentials during time capture and pre-payroll processing. Labor is tracked by job, role, and location to support certified payroll and regulations such as the Davis-Bacon Act.
- Validate labor rules before payroll data is sent to ADP
- Allocate labor costs correctly by job, role, and location
- Apply union codes, shift differentials, and prevailing wage rules accurately
- Support certified payroll and Davis-Bacon Act workflows
Worker Safety & Compliance
allGeo helps improve lone worker safety with real-time GPS visibility and configurable safety escalation workflows. Organizations can respond faster to safety incidents, support duty-of-care policies, and document compliance actions.
- Support OSHA-aligned safety policies and documentation
- Escalate incidents via SMS, calls, or email
- Emergency SOS alerts from the mobile app
- Real-time location monitoring for lone workers
Job Costing & Labor Allocation
allGeo improves job costing accuracy by tying labor hours to job codes, pay codes, and union codes. With GPS-verified time and job allocation, teams can control labor spend, support compliance, and maintain consistent payroll processing and accounting in ADP and ERP systems.
- Track labor by job code, role, pay code, and cost center
- Support shift differentials and prevailing wage job allocation
- Improve visibility into labor spend and profitability
- Ensure payroll-ready data stays accurate and compliant
Workflow Automation
allGeo automates field workforce workflows through configurable rules, approvals, and alerts. Exceptions such as missed punches, overtime thresholds, late arrivals, break violations, and off-site time events can be detected early.
- Rule-based alerts, approvals, and exception workflows
- Reduce manual follow-ups before payroll runs
- Real-time monitoring for overtime, attendance, and compliance issues
- Workflow triggers based on location, schedule, time, or form responses
Enterprise-Grade Security & Reliability
allGeo is built with security and privacy at its core. It follows strong data protection practices aligned with GDPR expectations and supports secure location-based workforce operations on a HIPAA-grade AWS infrastructure.
- Cloud-hosted, scalable platform for distributed workforces
- Security and data protection through SOC 2 compliance framework
- Role-based access controls for admins and supervisors
- Reliable uptime for mission-critical operations
- Secure handling of sensitive workforce and location data
ERP Integration
allGeo extends workforce automation beyond payroll by supporting ERP integrations such as Viewpoint Vista®, Spectrum®, and Sage®. Field-captured labor data is validated during pre-payroll processing and aligned with ERP job costing workflows—helping eliminate duplicate entry and improve reporting accuracy.
- Reduce duplicate entry across field, payroll, and ERP systems
- Improve consistency between payroll labor and project reporting
- Align validated labor data with job costing and financial workflows
- Integrate with ERPs including Viewpoint Vista®, Spectrum®, and Sage®
Frequently Asked Questions
This FAQ provides an overview of how allGeo integrates with ADP Workforce Now® to support time tracking, payroll accuracy, compliance, and field workforce management. It answers common questions about capabilities, integrations, implementation, security, and compliance to help organizations evaluate allGeo for their payroll and field operations needs.
What is allGeo for ADP Workforce Now®?
- allGeo for ADP Workforce Now® is a field workforce management platform that helps organizations accurately capture time, mileage, and field activity, validate payroll before processing, and improve compliance for mobile and distributed teams. allGeo integrates directly with ADP Workforce Now® to reduce manual work and payroll errors.
How does allGeo integrate with ADP Workforce Now®?
- allGeo securely integrates with ADP Workforce Now® by importing employee and schedule data from ADP and exporting validated, payroll-ready time and mileage back to ADP. This bi-directional integration improves payroll accuracy while eliminating manual uploads and reconciliation.
What capabilities does allGeo support?
- allGeo supports geofence- and QR code-based time tracking, automated mileage tracking, worker safety workflows, field data capture, labor law attestations, and pre-payroll processing. These capabilities are designed to support complex field operations while improving payroll accuracy.
What is pre-payroll processing and how does it benefit customers?
- Pre-payroll processing validates time, location, schedules, and labor rules before payroll is submitted to ADP. This helps organizations reduce payroll errors, enforce overtime and break rules, minimize rework, and speed up payroll approvals.
How does allGeo support compliance?
- allGeo supports compliance through EVV solutions for healthcare, GPS-verified field attestations for proof of work, and enforcement of FLSA requirements including overtime and break rules. It also supports Davis-Bacon, certified wage, and union labor requirements. These capabilities generate audit-ready records tied to time, location, and job context.
How does allGeo help with field attestations and proof of work?
- allGeo enables workers to submit time- and GPS-stamped attestations, photos, signatures, and job confirmations directly from the field. This provides verifiable proof of work for compliance audits, customer billing, and payroll validation.
How does allGeo help construction companies with Certified Payroll?
- allGeo captures job site-based time using geofencing or QR codes and applies the correct labor classifications, wage rates, and overtime rules. This supports Certified Payroll and Davis-Bacon compliance with accurate, audit-ready records.
What integrations does allGeo support?
- allGeo integrates with leading payroll systems including ADP, QuickBooks, and Paychex, as well as ERP systems such as Trimble/Viewpoint and Sage. allGeo also provides a robust web API to support integration with third-party and custom systems.
How does allGeo implementation work?
- Customers can typically get up and running in under 24 hours using allGeo’s guided setup process and dedicated customer success team. Data from internal systems can be quickly imported to support fast implementation.
How does allGeo help with accurate job costing?
- allGeo captures labor time by job, location, and cost code, enabling accurate allocation of labor costs. This improves visibility into job profitability and helps prevent cost overruns.
How does allGeo support mileage tracking?
- allGeo automatically captures mileage using GPS breadcrumb tracking tied to work activity. This creates accurate mileage records that can be used for reimbursement, payroll, or reporting without manual logs.
How can employees clock in and capture field data?
- Employees can clock in and out and capture work data using the allGeo mobile app, SMS, QR codes, or IVR (phone-based) methods. Field workers can also submit photos, signatures, notes, and attestations as part of their workflows.
Can allGeo handle complex scheduling and labor rules?
- Yes. allGeo supports rule-based scheduling and enforces overtime, break requirements, shift policies, union rules, and prevailing wage requirements. It also generates alerts for missed punches, late arrivals, and exceptions.
Does allGeo track employees outside of work hours?
- No. allGeo tracking can be restricted to scheduled work hours so employees are monitored only while they are working.
How does allGeo support employee privacy and data protection?
- allGeo requires employee awareness and consent and supports opt-in workflows. Location tracking is limited to work hours, and organizations can configure policies to align with privacy, labor, and data protection requirements.
Is allGeo secure and enterprise-grade?
- Yes. allGeo is a cloud-hosted, enterprise-grade platform with role-based access controls, secure data handling, and high availability. It is designed to support large, distributed workforces and compliance-driven industries.
Does allGeo support HIPAA compliance?
- Yes. allGeo supports HIPAA-grade security controls and is commonly used in healthcare and EVV use cases.
What is the ROI of using allGeo?
- Customers typically see ROI through improved payroll accuracy, reduced compliance risk, lower administrative overhead, and increased workforce productivity.
What is the total cost of ownership (TCO) of deploying allGeo?
- allGeo has a low total cost of ownership because it uses existing employee devices, requires no specialized hardware, and does not require additional data plans. This helps organizations avoid large upfront and ongoing infrastructure costs.
How do I get started with allGeo on the ADP Marketplace?
- Customers can subscribe to allGeo directly through the ADP Marketplace. After subscription, onboarding support is provided to help configure the integration and workflows quickly.