Integration Details
• Onboard by HR Cloud integrates with ADP TotalSource to automate and improve the new hire onboarding experience.
• HR Admins can seamlessly pull their worker data with a single click and a manual import that kicks off immediately or by setting a recurring import that will pull new data every day at 12 AM PST.
• Workforce data, such as company hierarchy and employee location, is populated in Onboard, ready to use.
• Additionally, employee and direct deposit information that is added in HR Cloud is sent back to ADP so your data stays in sync across both platforms.
ADP Applications Integrated
- ADP TotalSource®
Integration Type
- Bi-directional data exchange
Application Type
- Data Connector & End User
Data Sync Frequency
- Scheduled - Manual and Daily Recurring Imports
Data Fields
- The following fields will be sent to Onboard by HR Cloud from ADP
1. First Name
2. Middle Name
3. Last Name
4. Emails
5. Phone Numbers
6. Address
7. Company Hierarchy
8. SSN
9. Primary Work Assignment
10. Worker Status
11. Payroll information
The following fields will be sent to ADP from Onboard by HR Cloud using Applicant Onboard template
1. First Name
2. Last Name
3. Middle Name
4. Personal Email
5. Work Phone Number
6. Address
7. Birthday
8. SSN
9. Gender
10. Ethnicity
11. Hire Date
Commitment to Responsible AI
Together with ADP Marketplace, our company is committed to the responsible use of AI. When incorporating AI into our product(s), we have agreed to comply with ADP Marketplace’s AI principles focused on human oversight, monitoring, privacy, explainability, transparency, and mitigating bias. Learn more here.
How we use AI
- Our AI assists by offering tailored suggestions for writing posts or other texts for company announcements, emails, and other posts. The user provides the necessary input, including required information and tone of voice. The AI then generates a suggested copy. Clients can choose to modify this or request an alternative. Once satisfied with the output, they can proceed with posting, sending emails, and more.
The AI's suggestions are just that — suggestions. Clients should conduct their own research to determine the best course of action for individual employment situations.
If you have questions about how HR Cloud uses AI, please contact us.
Onboarding
Onboard provides the onboarding experience that modern employees demand. With automated workflows and customized portals that feature welcome messages, unique fillable electronic forms, videos, educational materials, crucial documents, I-9, E-verify, State forms, direct deposits, and mobile friendly. Everything in a single onboarding program.
Customizable New Hire Portals
Our HR Cloud onboard solution offers a comprehensive approach to onboarding employees, facilitating a seamless process for both new hires and HR users. With the ability to create personalized employee portals and landing pages, new hires receive all the necessary information to hit the ground running. While customizable branding elements such as corporate logos and colors enhance the overall experience. This tailored approach ensures that employees have access to the resources they need while maintaining a cohesive and branded onboarding journey.
Create Customizable Forms and Fillable PDFs
Use our powerful Form Builder to quickly create virtually any type of form, including dynamic online forms or fillable PDFs. You can create custom forms using existing data fields, or use our form library to get started faster. All the tools that you need to design intuitive, fillable forms can be accessed and completed on any device. Helping new hires save time while ensuring you get the information you need when you need it.
Take Advantage of E-Signature Capabilities
Enhance your onboarding process with our electronic signature feature, enabling new hires to swiftly sign any document. This not only saves time but also ensures compliance while enhancing the overall employee experience. With easy-fill forms, direct deposit setup, and e-sign-enabled processes, onboarding becomes fast and effortless with our onboarding tool. Effortless Onboarding with Automated Electronic Forms simplify your onboarding process with user-friendly electronic forms that automate all new hire paperwork. Tailor forms based on job positions, locations, and hire types to effortlessly create comprehensive onboarding packages, streamlining candidate intake and form completion. Mobile friendly E-forms All our electronic forms are optimized for mobile devices, ensuring easy access and completion on smartphones and tablets. Compatible with any device The employees will be able to fill out electronic forms with any device, including: computers, mobile phones, and tablets. It can also be done with emails, phone numbers, and Google.
I-9 and E-Verify
Our HR Cloud I-9 solution enables seamless completion of Form I-9, allowing both new hires and HR to complete the needed sections. With a single click, export all forms to provide any necessary documentation for audits, while comprehensive audit trails, reports, and dashboards with workflow notices offer enhanced transparency and efficiency.
Efficient Electronic I-9 Management
- Access comprehensive electronic I-9 functionality through our employee software for onboarding, catering to both in-person and remote hires through desktop or mobile app.
Easily generate Form I-9 electronically, guarantee completion, and minimize errors.
Integration with E-Verify
- Our integrated E-Verify process seamlessly transitions new hires from I-9 approval to E-Verify submission without redundant data entry. Our proprietary E-Verify software streamlines the entire process. With comprehensive checks and audit reports, our solution minimizes errors and compliance risks while ensuring a consistent and compliant process.
Case tracking and Reverifaction
- Our HR system provides alert functionality, allowing you to effectively monitor and track all pending cases that necessitate re-verification. With our system, you can efficiently manage the entire re-verification process, ensuring compliance and accuracy throughout.
New Hire Checklists
Stop wondering where a new hire stands in your onboarding process or worrying that a critical step may have been missed. Create customized checklists to automate the entire process, including dynamic tasks, notifications, deadlines, and responsibilities. Your entire team can rest assured that the onboarding process will be completed on time and that nothing is missed.
Mobile App
Onboard includes a mobile app that enables new hires to access critical forms and documents before they even start working. New hires can access forms, documents, and checklists in their personalized portal using any device.
Integrations with Background Checks and WOTC
Experience seamless integration with leading background check vendors and applications through our Onboard platform. Conduct swift and efficient background checks directly within your HR Cloud system, streamlining processes and ensuring compliance. Utilize our centralized platform to effortlessly request background checks, WOTC, and more, all in one convenient location.
ATS Integrations
Onboard integrates leading applicant tracking systems such as Greenhouse, JazzHR, Compas, and more.
Task and Workflow Management
Streamline your internal task management and workflow approvals with advanced features such as status tracking, and email notifications with our onboard software. The coordination of all internal and external tasks related to the onboarding of new employees is made easier by our system.
With Onboard your team can create tasks with tailored workflows, notifications, and approvals. This facilitates a seamless onboarding experience by guaranteeing that all required tools and resources are ready and available for the new hire on their first day of work.
Personalized Support and Dedicated Account Management
We prioritize providing exceptional customer service tailored to the unique needs of each client. That's why we offer dedicated account managers to serve as your primary point of contact throughout our partnership. Your account manager will work closely with you to understand your specific requirements, address any concerns, and ensure that you're maximizing the value of our services.
In addition to dedicated account management, we offer live chat customer support to address any immediate queries or issues you or your employees may encounter. Our team of knowledgeable support agents are available to assist you in real time, providing prompt solutions and guidance whenever you need it. With our live chat feature, you can receive quick assistance without the hassle of waiting for email responses.