Replicon for ADP Workforce Now®

How we use AI

• Note: To include ZeroTime™ AI-powered timesheets in your Replicon purchase, please contact us for a custom quote.
  
  Deltek | Replicon’s ZeroTime™ is an automatic time capture capability available as part of the Replicon time-tracking platform, powered by artificial intelligence (AI) and machine learning (ML). ZeroTime automatically creates timesheets by capturing accurate time data from the different applications that a user utilizes for work and provides a pre-populated timesheet. This helps minimize errors in the capture of work time data, which can adversely affect an organization’s ability to deliver projects on time and within budget, and bill clients accurately. Additionally, by populating accurate timesheets automatically, ZeroTime helps save valuable time that would otherwise be spent on filling timesheets manually and potentially rectifying inaccurate timesheets.
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  ZeroTime leverages our ever-growing collector ecosystem that connects to the various work applications that are used as part of day-to-day operations, including project management tools, collaboration apps, web browsers, business applications, and more. These collectors capture the accurate time that a user spends on each application. All the time data from the collectors is then automatically consolidated and harmonized into ZeroTime's Smart Timesheet leveraging AI and ML, based on a user’s timesheet attributes, such as projects, tasks, etc. ZeroTime continuously learns from a user’s inputs to ensure each time entry and its associated labels are accurate, thereby reducing the need for a user to manually intervene in the timesheet creation process.
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  Deltek | Replicon's ZeroTime has very strong data capture and data retention policies for all our users, as data privacy and data protection are of utmost importance to us. We believe in full transparency and, hence, we use vendor APIs in our collectors, which provide complete visibility on what data is being captured. Our architecture ensures this captured data is fully and highly secure on our systems. We have strong policies that define access to user information, which is limited only to software and not to individuals. Additionally, users remain in complete control of their data as captured by ZeroTime. A user has the complete authority to modify and delete any time entry in the system before sharing their timesheet for approvals and processing.
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  Deltek | Replicon regularly conducts tests, checks, and audits on ZeroTime to ensure smooth functioning as intended. All our vendor-based collectors are approved and listed on their respective marketplaces, which ensures our collectors not only meet the standards that we follow at Deltek | Replicon, but are also compliant with the standards followed by our vendors. We periodically run industry standard security testing conducted by external agencies to ensure data security, integrity, and privacy is uncompromised.
  
  If you have any questions about how Deltek | Replicon uses AI, please contact us.

Flexible Timesheet Formats

• Add custom fields within timesheets to meet your business needs.
• Track in-out times, punches, breaks, or work durations against activities and add comments for better context.
• Create your own timesheet format to meet your business-specific requirements.

Built for Rapid Adoption

• Avoid manual entry of activities or tasks for each timesheet period with pre-configured automatic timesheet population methods
• Capture payroll information and overtime conversions on the timesheet to keep your employees informed
• Have your time entry and other details saved automatically post entry avoiding manual saves or loss of data

Configurable Approval Workflows

• Make timely submissions and approvals with alerts and notifications.
• Validate data in real-time for exceptions or events and model workflows around business specific requirements.
• Select from our predefined approvals library or create your own to manage your approval workflows for timesheets and time offs

Automated Policies

• Increase time off allowances based on anniversary dates or promotions
• Set accrual rules, resets, carryovers, overdraw limits, and effective dates
• Create time off, vacation, and other policies as per your business needs

Employee Self-Service

• Export time off information and share it easily with your co-workers
• Book partial or full days off based on your business policies.
• Enable employees to request vacation, sick, and other time off types and add specific comments.

Enhanced Visibility

• Track who is in and out on any given day to monitor adherence to business policies.
• Make sure your shifts are adequately staffed and minimize last minute scrambling for replacements
• Get real-time information about employee time off schedules with an intuitive calendar view.

Multi-level Client Projects

• Track budgets vs. actual hours, costs and billing in real-time
• Make proactive decisions and manage your service delivery in-the-now.
• Create multi-level client projects, define project milestones, and set up relevant information in seconds.

Anytime, Anywhere

• Upload digital receipts & attachments instantly to reduce lost information.
• Capture client project data anytime, anywhere, with or without connectivity, and sync data in seconds.

Improved Resource Visibility

• Assign resources to projects on the fly.
• View all resources across the organization and manage their allocation.

Optimized Staffing

• Quickly make scheduling decisions while avoiding over or under-staffing.
• Filter by user, shift, location, and more to hone in on exactly the information you need.
• Get the right number of people to fill your shifts.
• See a summary of hours worked for each employee and the shifts they were assigned to.

Quick Schedule Creation

• Advance filtering lets you schedule shifts to one or more departments
• Simply copy and paste or mass edit assignments at once.
• Assign shifts and add pertinent data to each assignment with a few keystrokes.
• Add new shifts, change shift times, add notes, modify jobs, or change location information.

Enhanced Communication

• Easily track shift adherence for employees and manage compliance.
• Publish or unpublish schedules with a single-click to let employees know their shifts in advance.
• Enable employees to view their upcoming shifts and published schedules in an instant on the web, CloudClock or a mobile device.
• Quickly make scheduling decisions while avoiding over or under-staffing.

Any Device, Any Time, Anywhere

• Reduce delays, stay up-to-date with your employees’ status, and make proactive decisions with real-time notifications and updates.
• The Replicon mobile app can be downloaded to any iOS or Android device is accessible anywhere, any time.

Advanced Capabilities

• Ensure consistent application of business policies by tracking location details in relation to time entries.
• AI-powered features such as Face ID/Touch ID and intelligent chatbots make time tracking an unobtrusive and seamless process.

Intuitive Interface & Simplified Approvals

• See granular details and make proactive decisions instantaneously.
• Get real-time updates and approve time and expense submissions right from the push notification.
• Intuitive interface and features such as push notifications and app shortcuts ensure rapid adoption and timely submissions.

Time Tracking for Grant Management

• Configure timesheets and expenses to capture the information as per your grant management needs.
• Distinguish employee work/non-work hours and allocate them to the right funding sources. Utilize timesheet comments and attachments to give supervisors/grantors additional details.
• Utilize timesheet comments and attachments to give supervisors/grantors additional details.

Manage Grants with Ease

• Create multi-level work breakdown structures and set up relevant grant information in seconds
• Set up fund details and track actuals in real-time to monitor grant fund burn down.
• Access detailed information about employee hours, costs, funding sources, and workforce productivity.

Plan Better and Be Audit Ready

• Plan for funding needs better by utilizing historical fund usage data.
• Define your business metrics and manage your grants performance.
• Configure the reports to match your audit needs and schedule them for periodic checks.

Intelligent and Contactless

• Enable employees with a self-service kiosk by transforming any iOS tablet into an intelligent time clock with any added hardware costs.
• AI-powered self-service capabilities combine our cloud-based solutions with touchless facial recognition and voice commands for an unobtrusive and contact-free punch-in experience.
• Capture an image with each punch and run a photo audit trail to deter time theft and avoid buddy punching.

Advanced Clock Features

• Leverage advanced capabilities to clock in/out, entering time towards jobs/activities, manage breaks, and rounding to simplify time and attendance
• CloudClock supports different employee types and shifts within the same devices, making it a cost-effective, versatile solution.
• Seamlessly sync time & attendance data instantly to the cloud and get real-time analytics to enable proactive decisions.

Round-the-clock monitoring

• Benefit from the around the clock device monitoring and maintenance, from our world-class support team.
• The Replicon team fixes issues with the time clock before customers are affected.
• Provide your administrators with complete control over the installed cloud clock from the Replicon console.

Pay Rule Library

• Utilize our up-to-date, pre-configured pay rule library to consistently apply overtime, meal breaks, and other labor laws across geographies
• Stay up-to-date on pay rule changes utilizing Replicon’s configurable platform.
• Easily create and adhere to company-specific union or enterprise agreements that you need to comply with.
• Automate pay calculations and always be confident that you are complying with relevant labor policies.

Compliance Dashboard

• Stay in-the-know on compliance best practices and updates through Replicon’s resource library.
• Run simulations against historical data to see the impact of new pay-rules.
• Easily access historical work hours information for internal and external audits.
• Configure reports to filter and view time and pay data the way you want it.

Global Administration and Local Control

• Administer local business policies from a central location
• Enjoy complete flexibility to customize organizational hierarchy as per business requirements
• Restrict local payroll administrators from viewing/editing users outside of their groups
• Organize your critical time and payroll data for better security, access and visibility across your global organization

Complete Coverage for All Locations

• Add locations with zero fixed costs and minimal incremental operating costs and effort
• Eliminate local time vendors and associated management overhead
• Choose languages based on where your employees are, eliminate translation needs, and provide a better user experience
• Deploy Replicon globally or get quick ROI by starting in second-tier countries where no comprehensive gross pay solution is implemented

Tailored to Your Needs

• Achieve customization through configuration by leveraging metadata association and extensions
• Define and associate work breakdown structures to model unique business needs through configurations.

Real-Time Summary Charts And Dashboards

• Get the “big picture” with dynamic, real-time summary charts and dashboards
• Dig deep into real-time or historical data to better forecast labor costs
• Run payroll, attendance, or annual summary reports for any date range.

Flexible Reporting

• Organize data using any of our built-in templates and visualize it with multiple charting options.
• Easily configure reports or filter data to see the data the way you need it to make proactive decisions
• Print or email reports on the fly, save to PDF, or export to Excel.

Improve Collaboration

• Keep your team up-to-date with schedule reports that can be timed to a frequency that works well for your business
• Shared dashboards make it easy for anyone in the organization to create, post, and view charts.

Pre-Pay Process Simplified

• Improve accuracy and transparency into organization critical payroll data.
• Gain complete visibility into timesheet status and take proactive action.
• Benefit from a centralized platform to manage all time and attendance data.

Payroll Exports

• Easily export to multiple payroll systems with a flexible platform.
• Use the predefined payroll formats or configure your own to meet your business needs.
• Simply set up exports using a centralized view to quicken payroll exports.

Improved Accountability

• Improve traceability with complete audit trails and access to historical information.
• Easily enforce organizational hierarchy and groups to align with businesses’ security policies.
• Access all time data for real-time evaluation of exceptions and handling of adjustments