JazzHR for ADP Workforce Now®

How we use AI

• Built in collaboration with IBM watsonx, Employ’s AI is designed to be transparent, secure, and accountable by default across our hiring suite —JazzHR, Lever, and Jobvite. Every recommendation is explainable, bias is continuously monitored, and governance is always on. That means hiring teams can move faster with confidence, knowing their AI is fair, auditable, and aligned with ethical hiring practices.

Talent Fit Candidate Matching

• IBM watsonx.governance tracks Employ’s compliance as a software provider, helping ensure for our clients that the AI functions we create are free from bias. When evaluating bias in AI, we use a method similar to the way the EEOC determines if a hiring practice has resulted in an adverse impact. They use an impact ratio of 0.8 when measuring the selection rate of the group in the minority versus selection rate of the group in the majority. We will hold ourselves to a higher standard, ensuring we meet an impact ratio over 0.9. Should our number dip below that, we will be alerted immediately by IBM watsonx.governance and rectify immediately.
• JazzHR’s Talent Fit capability automatically identifies top-matched candidates based on job requirements, providing clear justification for each match. This helps recruiters quickly focus on high-potential applicants, saving time and streamlining the process.
  
  To help prevent and mitigate bias in this tool, in the process of anonymization, we strip out any identifying information, including any data that alludes to race, age, gender or disability status. In addition, the Talent Fit prompt specifically instructs the LLM to disregard any data that alludes to these, in the event that the anonymization were to miss any data that indicates race, age, gender, disability or veteran status.

VONQ Cost per Applicant (CPA)+

• Leveraging LinkedIn’s advanced matching technology and VONQ’s AI-powered pre-screening, CPA+ provides knockout questions and candidate scoring, culminating in a complete applicant dossier with resume, interview transcript, and evaluation scores — saving time, reducing job board spend, and significantly accelerating time to hire.

watsonx.gov Always-On AI Governance

• Every AI innovation we deliver is built with watsonx.governance and backed by IBM’s leadership in responsible technology. That means embedding always-on support, verification, and toolsets across our intelligent hiring platform to ensure fairness, transparency, and audit readiness so you and your team can move forward with confidence.
  
  Our AI is built to enhance human insight and decision-making, not replace it. We empower you to make the final call, because hiring should be human led, every single time. We provide clear communication, transparency, and robust usage practices to reinforce our commitment to responsible and compliant data practices. Hiring is still a human-led strategy, with AI managing the bulk of the workflow.
  
  If you have questions about how JazzHR uses AI, please contact us.

Auto-Send Emails

• Choose when candidates receive pre-drafted email responses as they proceed through the hiring funnel.

Bulk Actions

• Speed up manual tasks, organize your candidate database, and screen faster with Bulk Actions.

Customizable Workflows

• Our workflows are customizable blueprints that you can tailor to outline every stage of your hiring process. Attach one or more Workflow Helpers to any Workflow stage/disposition to automate certain tasks as you move the candidate through your pipeline.

Task Automation

• JazzHR automates mundane, repetitive tasks and saves time by creating email triggers and assigning tasks between recruiting stages.

Feedback Loops

• Discuss candidates by sharing feedback and notes with collaborators.

Custom Career Pages

• Easily create an experience that's consistent with your brand while also giving candidates a glimpse into a day in the life at your company.

Source Talent on Social

• Showcase your culture and publish any open jobs on your social channels with just a few clicks.

Referrals

• Streamline the process of requesting referrals from your team or your network and easily track the result.

Branded Message Templates

• Save time by automatically sending candidates rejection emails or requests for interviews with JazzHR's customizable message response templates.

One-Click Job Posting

• Automatically post to 15+ free job boards with just a few clicks. Centralize your posting right in JazzHR.

Candidate Texting

• Reach candidates via their most preferred communication method to connect with top talent quickly.

Knockout Questions

• Automatically filter out unqualified candidates early, saving time and ensuring you’re on the most efficient path forward. This allows you to focus on the candidates who truly fit your needs, reducing the workload, and speeding up the hiring process.

Promote Your Job Listing

• Sponsor your job to a targeted or broader audience by purchasing premium postings from our marketplace, featuring dozens of top job board partners.

Customizable Job Applications

• Quickly screen candidates with simple, customizable applications that don't scare candidates away. Add in preset questions or create fully custom applications.

Talent Fit

• With JazzHR's Talent Fit, you have access to smart, AI-powered candidate matching, faster screening, less manual work, and less overhead. Automatically identify top-matched candidates based on job requirements, providing clear justification for each match, and helping recruiters quickly focus on high-potential applicants, saving time and streamlining the hiring process.

Quick Screen

• The Candidate Quick Screen tool allows you to review candidates faster from any device.

Discussions

• See each team member's assessment in one central view.

Rank Candidates

• Candidate Scorecard is a candidate feedback tool aggregating the scores from all hiring team members on each candidate to inform the team’s hiring decisions better.

Calendar Sync

• Schedule interviews across multiple calendars with just a few clicks.

Groups & Hiring Teams

• You decide who gets access to the hiring team and comment on the candidate feedback they provide.

Interview Guides

• With structure, consistency, and a more responsible interview process, your team can cut the prep time and reduce bias when making your most critical hiring decisions.

Candidate Self Scheduling

• Eliminate the back and forth and speed up the hiring process by allowing candidates to self-schedule interviews right from JazzHR!

Evaluation Templates

• Keep your candidate pool organized with a calculated applicant score. JazzHR automatically calculates a score that makes comparing candidates easier than ever.

Built-In Interview Scheduling

• Easily schedule interviews between teammates and candidates, including reminders to all participants.

Candidate Ranking

• Following an interview, your team can rank the candidate based on how well they match the established criteria.

Automate eSignature Requests

• Speed your time-to-hire by automating eSignatures at certain stages of your process. Save and reuse templates.

Document Storage

• Upload and store offer documents for easy access and compliance reporting. Save time and promote the security and accuracy of your data with automated EEO compliance.

Version Tracking

• Stay oriented in each step of the composition process with JazzHR's version tracking.

Tokened Offer Templates

• Pre-populate your offers with key candidate information like salary, start date, and title.

Advanced Visual Reporting

• Track key metrics like time-to-hire and candidate quality with easy-to-read visuals. Make smarter decisions and continually improve.

EEOC/OFCCP/VEVRAA

• The average person checks their phone more than 150 times a day, and 91 percent of people say that they always have their phone within arm’s reach.
  
  Report on EEOC, OFCCP, and VEVRAA compliance without the hassle. JazzHR helps to keep protected class data collected through the job application process private and confidential.

Section 503

• Include critical compliance forms and disclaimers directly on your job applications in JazzHR as outlined by federal law and guidelines.

Candidate Sourcing Reports

• Optimize your recruiting spend by identifying where your best candidates are coming from and focusing your sourcing efforts there.

Pipeline Reports

• Accelerate your time-to-hire by pinpointing the stages and activities in your recruiting process that are creating bottlenecks.

Custom Reports Builder

• Build personalized reports based on your team's unique Job and Candidate data. Track trends over time in one central location for improved efficiency.

Share & Schedule

• Save, schedule, and share your reports with other JazzHR users and internal stakeholders to quantify your recruiting efforts and overall ROI.

Improve Engagement With Candidates

• Create a better candidate experience and hire top talent faster when you incorporate text messaging into your hiring process.
• Text applicants, coordinate interviews, automate candidate communication throughout your hiring workflow, and accelerate time-to-hire.
• Text candidates without leaving JazzHR and take the conversation on the go to engage candidates with personalized outreach whenever, wherever.