EMP Trust Onboarding for ADP Workforce Now®

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EMP Trust Onboarding for ADP Workforce Now®

HR Onboarding with Form I-9 & E-Verify

4.4

(41 Reviews)

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Contents

Integration Details

EMP Trust HR integrates with ADP to onboard new hires. This is a real-time integration that pushes the data from EMP Trust HR application and loads them into ADP Workforce Now®. Systems will pull all information from EMP Trust HR onboarding including locations, employees and new hires and updates information in ADP after onboarding.

ADP Applications Integrated

ADP Workforce Now

Integration Type

1. Buy Now
2. Bi-directional data exchange
3. Single Sign-On

Application Type

Data Connector & End User

Data Sync Frequency

Real-time

Data Fields

The following fields will be sent from EMP Trust HR to ADP:
1. First Name
2. Middle Name
3. Last Name
4. Date of Birth
5. Gender
6. Marital Status
7. Email Address
8. Hire Date
9. Hire Type
The following fields will be read by EMP Trust HR:
1. Departments
2. Locations
3. Job Title
4. Company
5. Direct Deposit Account Types
Kindly note that the remaining data fields would be captured in the 'Data mapping' document under the 'Docs' section of the 'Overview' page.

Commitment to Responsible AI

Together with ADP Marketplace, our company is committed to the responsible use of AI. When incorporating AI into our product(s), we have agreed to comply with ADP Marketplace’s AI principles focused on human oversight, monitoring, privacy, explainability, transparency, and mitigating bias. Learn more here.

Employee Onboarding & Task Automation

EMP Trust Solutions provides a paperless automated system for New Hires to complete their onboarding forms. Using the platform New Hires can complete their forms online; speeding up the hiring process and reducing the amount of errors in onboarding.

Electronic Forms with E-Signatures

All required forms including Form I-9, W-4, State tax forms, Wage notices, State legal notices, and local tax forms along with your HR Policy sign-offs, and employee handbooks are included as easy-to-use e-forms and can be completed using any device - phones, tablets, and computers are supported across all browsers. All forms are mobile-friendly.

Easy to use new hire forms

Easy-to-use electronic forms automate all new hire paperwork. Set by forms by job positions, locations, and hire type to create all onboarding packages to automate your candidate intake and forms completion.

All forms are mobile friendly and optimized

All forms including customs forms and policy sign offs are mobile friendly and easy to load, sign and complete. Allow users to download selected forms on completion.

Use Any device to complete

Complete with Phone, Computer or tablet. Use Facebook, Google, Email or phone number.

Managers form task completion

Managers can hire with approval and onboard a new hire, provide orientation and complete their part in any forms.

Customized User Experience

Customize the look and feel of the application with a customized branded portal. Complete with your organization’s logo, theme, and culture. Organize information for new hires to view based on the job position, location, and hire type to provide all required information including teams, organization structure, add a mentor, and provide information on benefits and campus. Let them know what a typical first day or week or 30 days will look like. Provide orientation videos and welcome messages from the CEO, Team leads, and more.

Our onboarding wizard allows new hires to easily learn about your company culture, complete all required paperwork, understand HR policies, sign up for benefits, understand all required tasks, view training and orientation schedules and be ready for work from day one.

Provide Information Videos and Content

Provide welcome videos and informational content. Answers questions using a chatbot or messaging service.

Task Management

Simplify your internal onboarding tasks and workflow approvals with status tracking, email notifications and alerts. Our process will manage all internal and external tasks associated with the new employee Onboarding process. Provide standard tasks with templates and allows your team to create any custom tasks with required workflows notices and approvals.

This includes task assignment to key departments and managers, automated email notifications, work, collaboration and monitoring of tasks and activities to ensure all the tools are ready on the first day of work.

Electronic Form I-9 & E-Verify

Fully integrated Form I-9 provides all required compliance checks and data and rule validations for sections 1-3 with required reminders, email notifications, and dashboards to fully comply and provide USCIS detailed reports. Fully electronic Form I-9 allows new hires to complete section 1 and HR users to complete section 2 after review of supporting documentation to show work eligibility. Manage all re-verifications and rehires with status reminders and email notifications to users and managers. Provides remote agent and Form I-9 remediation support. Manage compliance, reduce error and risk of fines and provide any required documentation for any audit with single click export of all forms. Provides all required audit trails, reports, and dashboards with workflow notices.

Electronic Form I-9

Our employee onboarding software gives you complete electronic I-9 functionality, including support for remote hires. Generate Form I-9 electronically, ensure completion, reduce errors, and meet any USCIS requirements with detailed audit logs and reports.

E-Verify Integration

As a certified DHS employer agent, our own E-Verify software provides an end-to-end E-Verify process to submit, get case status and manage Tentative Non-Confirmations (TNC DHS/SSA) and tracks status of all pending cases. The system provides all required checks reducing error and compliance risks. Full Audit reports of each activity is present in the solution. Ensure a consistent process. We provide support for detailed case management, form guidance, and makes it easier to stay compliant. Multiple companies or EIN's are supported in a single account and set up rules for submissions from E-Verify required states.

Re-verifications & Re-hires

System provides notices and email alerts and allows you to track all pending cases requiring reverifications and allows users to complete section 3 with detailed guidance. Manage receipts, 120 and 180 auto extensions seamlessly with all required audit history and form level changes including versioning.

Remote Agent Support

System provide remote agent support for work document verification's and work eligibility with support for external agents to review and complete section 2 electronically and securely with one time access. All supporting documents can be uploaded and forms are signed electronically with a full audit history and reports.

WOTC & Background Checks

Fully integrated Onboarding software with multiple WOTC, background verifications and skill assessment providers.

Our employee Onboarding software provides integration with major background check companies and provides a single touch point to order background check, drug screening, skills assessments and view order status in near real time.

Employee Handbooks & Policy Manager

Manage ongoing policy changes, employee handbook with required electronic signature & policy sign offs across your entire work force. Provide handbooks in multiple languages. Create and update policy with easy to use word editors

Empower Training

Setup and manage training schedules, assign training types and completion dates for each employee. Setup training courses by each employee for first day readiness. Manage employee training needs by adding videos and course content or link training events to your Learning Management System.

Our employee Onboarding software gives you the ability to track and manage training needs for new hires as part of the onboarding process, provides training courses, assigns employees to specific courses, tasks and track completion via the new hire learning portal. Our training, programs integration provides a consistent process to manage new hire training, develop new skills and get them ready and productive from Day One. Training content, extensive course libraries, training videos with integration to Learning Management Systems are easily managed and updated within the solution.

Onboarding Reports & Dashboards

Reports to get unique views for each activity

Real Time Employee Dashboard

View real time employee dashboard for reports and guide new hires through the onboarding process. The new hire dashboard can be configured by joining date, department, and location. Track real-time status updates, and alerts to keep new hires, managers on the same page.

Comprehensive MIS Reports

Our dashboards, reports and comprehensive MIS reports provide unique views for each activity, status by employee, department and work groups. All reports can be extracted in various forms including to Excel, PDF, web archive and image formats. Key PII data is always masked to prevent inadvertent disclosure of sensitive information.

Track New Hire Form Completion Status

HR manager can view new hire forms completion status and reports with a single click and send notifications on pending tasks. Monitor the progress and status of each new hire, approve onboarding requests, complete new hire forms in a timely manner.

HRIS and Payroll Integrations

Automate your Onboarding process with fully integrated Applicant Tracking, HRIS, Benefits with major ERP & Payroll systems.

Manuals, Training Videos and Help Desks

Online context sensitive help, guides, self paced training videos and a help desk that allows users to learn the solution. With the added benefit of a dedicated support team providing 24/7 support.

Flexible workflows and Configuration

Configure the system to fit your needs. Systems allows each company to configure and setup workflow notices and customs forms and fields on demand. The solution is available as one complete platform or separated by the modules and processes you need.

Remote Form I-9 Video Verification Solution

EMP Trust now offers Form I-9 Video Verification, allowing employers to remotely verify employee identity and eligibility with live video conversations, simplifying compliance with USCIS updates. Our intuitive interface allows for hassle-free, cost-effective, and compliant video verification for remote new hires.

How does I-9 Remote Verification work?

Simplify your Form I-9 verification procedure with our countrywide network of remote agents in all 50 states. Our cloud-based, completely automated system offers a network of remote offices and notary agents, helping to save time, costs, and eliminate non-compliance.

Accessible I-9 Agent options

Remote I-9 Agents
Form I-9 Virtual Verification Software
Leverage a Nationwide I-9 Agent Network

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